Planning Weekly Errands in my Passion Planner

Errands in my Passion Planner

My favourite section of my to-do lists in my Passion Planner is the Errands.

I use this section as instructed, to get out of the house and do little tasks that make a difference.

Here are some actual examples from the Errands section of my Planner this year. You can also request full example pages from my planner monthly by downloading my free ebook, A Spell for Feeling Well.

Errands in my Passion Planner

Personal Errands

Personal Errands include shopping for specific things:

  • Buy flowers
  • Get candles at IKEA
  • Buy shoe inserts
  • Stock up on Toothy Tabs at Lush
  • Buy washing up gloves at Lakeland [the moisturising ones are my favourite!]

Or other specific tasks outside the house:

  • Book theatre tickets
  • Book cinema tickets
  • Return Anthropologie purchases
  • Take out recycling
  • Sell books at Grassmarket
  • Pick up from the tailor
  • Take shoes to the cobbler
  • Deposit cheque
  • Take iPod to Apple Store
  • Pick up a book at Golden Hare that I requested online

Or non-specific tasks outside the house:

  • Consider upcoming theatre shows
  • Look for a new food processor [We got a Ninja one from Lakeland and are obsessed!]
  • Look for athletic top

Or quick little tasks to tack on the end of my day at home:

  • Send email invites to little weekly home party
  • Browse Izzy Lane’s new collection online [If you care to join me, use discount code XAG2 at checkout!]
  • Book a massage
  • Make a restaurant reservation
  • Replace the ribbon on my planner
  • Request more GiffGaff SIM cards [I get a referral bonus, so I keep a few extras at home just in case. Let me know if you want one!]
  • Pledge for No Filter, the anthology of millennial essays I contributed to. And subsequently pledged for myself.

As well as post-related tasks:

  • Write birthday cards
  • Send birthday cards
  • Order presents online
  • Purchase stamps

Work Errands

Every week:

  • Business reflection
  • Files OR Accounting

Plus little maintenance tasks:

  • Update Events calendar wall at home
  • Update social media and website metrics chart monthly
  • Draw my next month’s editorial calendar in my planner

Plus some little non-urgent tasks that will be satisfying to complete:

  • Fix my IFTTT Instagram/Twitter connection
  • Make a master list of students
  • Update As Seen In
  • Fix featured images in Travel Guides page

Reminders to do important but not huge tasks:

  • Instagram #NoFilterCollection
  • Set date for webinar
  • Tweet Sunday Sampling features

Setting up meetings:

  • Schedule appointment with ActiveCampaign
  • Arrange business brainstorm with a friend

Getting a 30-minute start on courses and new projects:

  • Start The Insta Retreat
  • Learn about DSLR filming
  • Brainstorm next Yes & Yes ad

And the occasional actual errand:

  • Pick up tea party favours
  • Print tea party passages
  • Buy cards for tea party invitations
  • Send Hogwarts letters for Lumos Your Life
  • Hang up tea party sign at venue


P.S. If you’re purchasing your own Passion Planner, use code XANDRA10 to get a 10% discount.

This lesson is filed under GRYFFINDOR to encourage getting out and about while getting things done.

The most common mistake in setting to-do lists (And how to avoid it)

Here’s the most common mistake I see people make when setting to-do lists:

Mistaking a project for a task.

A project is not just one task, but several of these steps. Putting it on your to-do list as one item is overwhelming and doesn’t give enough direction.

The most common mistake in setting to-do lists (And how to avoid it!)


My 3 rules for getting Projects done:

1. Set to-do list boundaries.

I fill up my Personal and Work To-Do lists all the way – no more, no less.

I use the boxes next to each task to estimate how long a task will take. My personal maximum for a task is 60 minutes. Any longer and it is deemed a project, and gets broken into smaller tasks.

2. Break Projects into tasks.

Sometimes a project might evenly split into several steps. Sometimes a project can seem long and repetitive, or just impossible to break into tasks.

I like to start my tasks with a verb, to make the task more actionable. Try breaking up tasks within a project by starting with these words:

  • start
  • work on
  • continue
  • finish
  • edit
  • submit

These work for publishing an article or writing an application, among others. I like to include ‘submit’ because that final stage tends to take a bit more time, and as the final step, calls for that final flourish of celebration by checking it off!

3. Set Monthly Projects with care, and incorporate them each week.

Use your monthly pages to break down the key projects for each month. Take time to identify which 4 projects are most important to you.

I tend to not choose projects that will happen anyway, or that have straightforward milestones. Right now, for example, my main project is to deliver my Lumos Your Life course, and the four milestones this month are to schedule the two Gryffindor lessons and two Hufflepuff lessons.

Because these milestones will fit into my routine naturally (with the unbeatable accountability of my students relying on their lessons!), I’ve selected another, smaller project instead.

I’ve listed some ways I can freshen up my blog content: updating my About page, updating my Start Here page, decluttering my calls to action, and updating the homepage letter (so look forward to those!)

P.S. If you’re purchasing your own Passion Planner, use code XANDRA10 to get a 10% discount.

P.P.S. To get a monthly peek at my Passion Planner pages and receive my free ebook, A Spell for Feeling Well, sign up here!

This lesson is filed under RAVENCLAW for using logic to tackle your to do list in a more intelligent fashion.

Determining Today’s Focus in your Passion Planner

Determining Today's Focus in your Passion Planner

The difference between a heroine and a robot

Sometimes I get obsessed with crossing things off my to do list (in highlighter). Pausing to reflect in my Passion Planner helps me remember the big picture, of why I care about getting things done. 

One of the features that keeps me in check is the “Today’s Focus” box at the top of each day’s column. Every night before I go to bed, I make sure to identify the next day’s “Focus”.

Determining Today's Focus in your Passion Planner

I keep changing up what I use that box for, including the following:

Most Important Task

If nothing else gets done, it’s essential that this does. Choose the most time sensitive task, or the one that will make the greatest progress. Pick something from your to do list in the Top Priority category.

The First Step

The first step towards getting the day started. What’s one small task that can build momentum to tackle a second task? Go for a walk? Let in fresh air? Have a cup of tea in the morning?

Today’s Intention

Choose a word or mood to embody during the day. Calm? Inspired? Being present?

A Tarot Reading 

I used to draw a card each morning and write it in the Focus box. These days I use the top margin for this, and to note astrological happenings.

But lately, I’ve been using this one: 

I’m most looking forward to…

What’s something lovely and productive? What is intrinsically enjoyable, not just for the satisfaction of ticking it off a to do list? 

On Saturday evening I pondered over whether my task should be to cook breakfast first thing int he morning or get out of the house to get some work done. In a lightbulb moment, I decided that my Focus would be to go out for brunch. 

I’ve been shaking up my breakfast options, and have been stuck on what to eat. Going out for brunch (isn’t that what Sundays are for?) would be research, perusing from a whole menu of options that could inspire a new daily ritual. It would also, of course, get me out of the house.

I felt the heaviness of decision lifted from me. When I’m feeling overwhelmed and tired, I’m not motivated by Getting Things Done. I am motivated by feeling happier and lighter.

P.S. If you’re purchasing your own Passion Planner, use code XANDRA10 to get a 10% discount.

This lesson is filed under SLYTHERIN for anticipating tomorrow’s successes.